Frequently Asked Questions

To receive a VAT exemption, you must register as a representative or employee of a company or organization. At the end of the registration process, you must attach the company’s or organization’s tax certificate, trade register extract, or a similar document from your country.

A screenshot/picture of a VAT-number or Erasmus-related OID (Organization ID) are also acceptable. 

The cost largely depends on the number of participants. Since about 95% of the study tour expenses are fixed (fees to schools, experts, host, transportation, venue renting, etc.), the total cost is similar for 10 or 30 participants. To reduce the price per participant, gather a larger group. For an exact price, provide the number of participants, or we can offer a per-participant cost with a minimum number of attendants. The average price is 181 euros/day.

You can substitute someone else from the same organization by notifying us as soon as possible. Alternatively, you can get a 100% voucher for any future VisitEDUestonias events or visit programs. We recommend getting insurance to cover potential losses of plane tickets, accommodation, and our fees.

VisitEDUestonia will write invitation letters only after full payment is received. If the participant cannot get a visa and provides evidence of the rejected application, VisitEDUestonia will refund the paid amount, minus a 100-euro administrative fee (excluding VAT).

The Estonian school year runs from September to the beginning of June. During the first and last weeks, schools typically do not receive visitors. In June and August, we can arrange visits to school buildings and meetings with principals, but no classes are in session. The price is the same as for a Private School Visit.

Yes, but avoid taking close-up photos of students’ faces without permission and do not publish identifiable images of students on social media, websites, or reports.

School visits are guided in English, even when students guide visitors. Lessons are typically taught in Estonian, but teachers can explain activities and methods in English. Older pupils (around 15 years) usually communicate fluently with visitors.

Yes, you can extend your job shadowing program for an extra 50€ (excluding VAT) per day per participant. For groups larger than five, please request an offer. Be prepared to change schools after one week, as not all schools can host visitors for extended periods.

Yes, both the briefing and wrap-up sessions can be adjusted without extra charges. These activities can also be conducted online if preferred.

As long as the interest is not extremely specific, such as 3D printing in primary schools, we can find a suitable school and teacher. Please inform us of your specific goals before booking.

Once payment is received, we will search for an ideal school for your job shadowing. You will be informed as soon as the school is confirmed. The principal usually selects teachers a few days before the visit starts based on their workload. Often, multiple teachers will be shadowed during the program.

It is best to wait for the grant. You can register and book, but arrangements will not proceed until payment is received.